Is the Outlook for Mac Archive Option Not Visible? For all other email accounts, the folder name is Archive. If you are archiving Gmail messages, the folder will be named All Mail. If you encounter the following prompt while archiving, click Choose Another Folder to select an existing archive folder or click Continue to let Outlook create an archive folder. You can always restore the archived messages to your email account if you accidentally archive a message by mistake. Once you click the Archive option, the selected messages are immediately moved to a specified archive folder.
After archiving, delete the archived messages from your email client to clean up the mail folders. Repeat the steps to archive the remaining emails. This will copy the selected emails in the local archive folder on your Mac.Then drag and drop the selected emails to the archive folder you created.Select the emails using Shift or the command key. Now open the email folder that contains messages you want to archive.You can also create sub-folders for more organized archive. Type the folder name, such as Archive.Press the Fn key and right-click on My Computer.Uncheck the Hide On My Computer folders option.Open Outlook 2011 on Mac and go to Outlook > Preferences.The archiving option is available for all email accounts, such as, Microsoft 365, Hotmail, Google, and Microsoft Exchange 2016 or later. You can archive messages irrespective of your email account configured in Outlook for Mac. However, Outlook 2016 or later offers a new one-click archiving feature that allows you to quickly move emails from mail folders, such as Inbox, to an archive folder.īelow we have discussed the methods to archive emails in both Outlook for Mac 20. In Outlook 2011, you need to manually archive the emails to OLM file format. In this article, you will learn some simple methods to archive emails in Mac Outlook 20 using the Outlook for Mac archive options and a third-party tool. Additionally, by moving the unnecessary mail items to another folder, you reduce the clutter, thus enhancing the Outlook client performance. It’s also an important step towards protecting your emails and freeing up mailbox server storage. Usually, email archiving is done to get rid of old emails from your email client or mailbox that you no longer need but want to keep safe due to organizations’ policies, compliance, or for later use.
using an OLM to PST Converter software.Įmail archiving refers to moving emails from your account or a specific folder, such as Inbox, to another location on your system. In this blog, you will learn steps to archive or backup your emails from Outlook for Mac and transfer them to Outlook for Windows, office 365, or Live Exchange Server. Archiving emails also creates a local backup that you can open or import in Outlook for Mac at any time and access all the emails and other mail items. Archiving emails helps reduce the Outlook data file size and increase the mailbox storage.
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